Program Associate
Location: Chicago, IL
Catholic Extension Society
Founded in 1905, Catholic Extension Society’s mission is to work in solidarity with people to build up vibrant and transformative Catholic faith communities among the poor in the poorest regions of America. Catholic Extension Society accomplishes this by strategically partnering with Catholic dioceses to build facilities, educate leaders, and support essential ministries in the most under-resourced regions of the country. With its high-touch and innovative approach, Catholic Extension Society helps Catholic faith communities build their capacity to inspire hope and drive positive change.
The organization's impactful initiatives include programs and projects on the southern border, post-hurricane rebuilding efforts in Puerto Rico, support for college campus ministry and youth outreach, church and funding scholarships of lay and ordained leaders at major Catholic Universities. In the past year alone, Catholic Extension's collective programs and partnerships had a financial impact exceeding $225 million across 40 U.S. states and territories.
To sustain this vital mission, the organization annually raises $25-30 million from 25,000 donors through a mature and comprehensive development program featuring diverse revenue streams. For a deeper understanding of philanthropy's role at Catholic Extension Society and the impact of its mission, explore the insights provided in its 2023 Annual Report.
Catholic Extension, headquartered in Chicago, boasts a dedicated full-time staff of 50 professionals, either based in the headquarters or regional offices. The team comprises talented and experienced individuals thriving in a dynamic, fast-paced work environment with a strong emphasis on collaboration and a team-focused culture. For further details about Catholic Extension, visit the CE Website.
Program Associate
This is a full-time, permanent position with the opportunity to grow over time. The Program Associate reports to the Chief Mission Officer and will work in the Chicago office.
Catholic Extension is seeking a dedicated and detail-oriented Program Associate to join our team. The Program Associate will play a crucial role in the administrative and coordination aspects of our grant-making activities, ensuring smooth operations and effective implementation of our programs.
Key responsibilities include:
Grant Management:
Assist the Mission Team in the management of grant applications, including creating and editing application forms as needed.
Review and code incoming applications, primarily from under resourced dioceses across the country, summarizing key information for further review and approval.
Coordinate the approval process for grant applications, ensuring timely and accurate processing.
Set up and coordinate payment processes in collaboration with the Finance department, ensuring payments are made in accordance with established timelines through communication with internal and external stakeholders.
Create and edit reporting forms as necessary and publish reports monthly.
Review incoming reports regularly and summarize findings as needed.
Database Management:
Assist in the transition to a new database system (Fluxx), ensuring data accuracy and integrity.
Manage database entries and extract information and statistics for communication and development purposes.
Strategic Initiatives and Other Programs:
Coordinate various strategic initiatives and programs, such as the Mundelein Seminary and the Compelling Preaching initiative, including updating payment information and facilitating communication with stakeholders.
Assist in the administration of the Lumen Christi Award, including notifying finalists and coordinating nominee payments.
Provide support for other programs and initiatives as needed.
Communication and Outreach:
Manage the Mission inbox and handle general communications with diocesan contacts.
Assist in the preparation of the monthly bulletin and other communication materials as required.
Qualifications
Bachelor's degree in a related field or equivalent experience.
Previous experience in grant management, administrative support, or project coordination preferred.
Strong organizational skills and attention to detail.
Excellent written and verbal communication skills.
Relational and customer service oriented.
Proficiency in Microsoft Office Suite and database management software.
Ability to work independently and collaboratively in a fast-paced environment.
Commitment to the mission and values of Catholic Extension.
Comfortable working with database programs and quick learning of new software.
Sense of humor.
To Apply
Please submit a resume and cover letter outlining your qualifications and interest in the position to DeVine Consulting at 2024CE.MissionProgCoor@gmail.com. The deadline for applications is June 10, 2024.
Catholic Extension is an Equal Opportunity Employer. Applicants may request any reasonable accommodation that may be necessary to participate in the application process.
We offer a competitive salary and comprehensive benefits package to include medical, dental, vision, disability, 403b with company matching, paid time off, paid company holidays, commuter assistance, professional development opportunities, mentoring and more!
Catholic Extension is located at 150 S. Wacker Drive, 20th floor, Chicago, IL. For more information about the organization, please visit: www.catholicextension.org.